Title

Business Analyst/Procurement

Position Description

Ensures procurement of goods and services for a major buying area is done so in accordance with applicable State Statutes and sound business practices. Oversees the procurement function in assigned areas to provide an uninterrupted flow of goods and services, while managing a fair, equitable relationship with vendors focusing on maximizing competition.
Ensures that the procurement process is responsive to the needs of the programs for the school system. Develops and reviews all Requests for Proposals (RFP). Manages activities specific to the procurement of professional consultant services. Reviews all specifications for formal bids.

Responsibilities

* Supervises and coordinates activities in all areas of purchasing
and administration. Assumes managerial responsibility for all procurement affected in assigned areas of responsibility.
* Directs subordinate administrative and clerical personnel
involved in record keeping, contract preparation and supportive activities for assigned buying areas. Assigns, trains, and evaluates staff.
* Assists in planning, assigning and directing procurement functions; reviews, analyzes, and solves highly complex procurement problems and transactions.
* Assists in the development, explanation, implementation, and enforcement of relevant methods and procedures. Makes recommendations which will affect improvement in the efficiency and quality of the purchasing function.
* Approves all bids, proposals and purchase orders exceeding $100,000 initiated by assigned buying areas.
* Approves the General Authorization Purchase orders, pursuant to Board Rule and for the supervision of staff.
* Drafts all contracts authorized by the Board resulting from awards of RFP. Ensures the preparation of RFP mandatory requirements checklist and verification of compliance.
* Acts as the Lead facilitator for contract negotiations.
* Manages contract compliance for terms, conditions and deliverables. Monitors all contracts for compliance with Jessica Lunsford Act.
* Directs activities and participates on Request for Proposal Evaluation Committees. Notices and ensures all Evaluation Committee meeting are in compliance with the Florida Sunshine Laws.
* Supervises formal bid opening procedures for compliance with Board Rules and policies. Acts as chairperson of the formal public bid opening.
* Minimizes the liability of the Board by ensuring that unsafe or inferior products are not procured.
* Coordinates and conducts pre-bid conferences. Provides detailed information, instructions, clarifications, interpretation and ensures compliance with bid specifications and the special conditions.
* Ensures contracts are routed to Risk and Benefits, School Board Attorney's Office and Superintendent of Schools, for execution.
* Ensures the distribution of materials to Evaluation Committee members, scheduling oral presentations and subsequent notifications to proposers.

Qualifications

* Bachelor's degree with specialization in Business Administration
or other acceptable fields, or, High school diploma and documented eight years experience working in the financial industry.
* Six or more years of responsible, volume purchasing in
governmental or appropriate commercially related business.
* At least one of the following certifications is required:
Accredited Purchasing Practitioner (APP), Certified Purchasing Manager (CPM), Certified Professional Public Buyer (CPPB), or Certified Purchasing Officer (CPPO) or an approved plan to achieve such certification within two years from date of employment.
* Demonstrated ability to communicate effectively in both oral and
written forms.